2. What information does 3ie collect?
2.1 Personal information
3ie offers a range of platforms where you are required to register. For example, you must register to be part of the 3ie newsletter mailing list, to attend events including the seminar series or the bi-annual Evidence Weeks, to access blogs, or to submit a proposal under 3ie’s ‘Get Funding’ section of the website. In all these cases, we request certain information that is identifiable to you, such as your name, email address, organizational affiliation and/or country of residence. We also may receive your personal data if someone at your organisation designates you as a contact person for that particular organisation, for example, or includes information about you in proposal document. We also collect information from various electronic forms, surveys or feedback forms as part of 3ie-sponsored events. This may include an event for which you had not registered. There could also be instances where one of our employees or our grantee organisation provides your information to register you to any section on our website.
2.2 Non-personally identifiable information
3ie has contracts with third-party vendors to track and analyse information about the usage of 3ie’s sites. All data collected by third party vendors is owned by 3ie, and 3ie will not share, sell, distribute or rent this information to any other third party.
3ie uses this information only to produce summaries of visitor behaviour. Examples of this type of summarised information could include statistics on most popular and least popular pages. The information collected cannot be traced back to a particular individual.
The purpose of this data collection is to better understand the preferences of its visitors and improve its site and services. This information is never connected with any personal information you supply to us by subscribing to any of our mailing lists, for instance.
2.3 Click-through URLs and google analytics
If you ‘opt in’ to receive newsletters, updates, or other information from us, our emails may use a ‘click-through URL’ linked to content on our sites. When you click one of these URLs, they pass through a separate web server before arriving at the destination page on our sites. We use this click-through data to help us understand how recipients respond to, or interact with, our emails.
3ie also uses Google Analytics to gather statistics for portions of our website. We will use this information to improve user interfaces and web services for visitors. Google Analytics uses a browser cookie for statistical analysis related to your browsing behaviour on these websites. If you choose, you can opt out by turning off cookies in the preferences settings in your browser, or download and install Google analytics opt-out browser add-on. You can learn about Google’s practices by going to www.google.com/policies/privacy/partners
2.4 Log file information
Every browser or mobile device will automatically report the log file information each time you access our website. When you visit our website, our servers automatically record certain log file information. These server logs may include anonymous information such as your web request, Internet Protocol (IP) address, browser type, referring / exit pages and URLs and the number of clicks. These information helps us to understand and improve how you interact with links on the website, domain names, landing pages and pages viewed.
2.5 Social media and video sites
3ie keeps a record of information we have access to from our social media platforms which may include contact information provided in any feedback and comments to any posts on behalf of 3ie. If you choose to share our digital content with friends through social networks, such as Facebook, Twitter and LinkedIn, or to watch a video posted to a third-party media site (such as YouTube), you may be sent cookies from these third-party websites. 3ie does not control the setting of these cookies. Hence, we request you to check the third-party websites for more information about how to manage their cookies.
2.6 Registrations for 3ie events, workshops and call for proposals
When you register to participate in a 3ie event, we will ask you to provide your name, email address, organisation, professional title and any dietary or disability-based accommodation needs. In addition, if you participate as a presenter, panellist or facilitator at any event, we may collect your photograph and presentation materials. We may also collect feedback and evaluations about you as a presenter, panellist, or facilitator. We will indicate on the form which data is required. Please contact us if you have any questions about why certain data is required. 3ie will not share this data with any external agencies. The details of attendees for such events are updated on our internal database and classified according to your area of expertise to ensure that you only receive relevant updates from us.
2.7 Event photography and audio video recordings
We frequently take photos record video of our public events. If so, we may make and store photographs and recordings. These recordings are posted on our website under the resources section. As part of our mandate as a knowledge producer, translator and intermediary, we ensure that all our publications are open access and available online.
3. How do we use your personal information?
We use your personal information to respond to your requests. If you have subscribed to our mailing list, we will send you relevant information, updates about 3ie products, events as well as our bi-monthly newsletter.
If you have subscribed only to our blogs, we will not be sending anything else other than an announcement about a new 3ie blog.
Some of our subscribers who have also signed up for our funding alerts, will receive occasional funding alerts based on your area of interest. We also use your information for the technical and subscriber administration of the site.
4. With whom do we share your personal information?
We share your personal information with persons who help us support our activities and agree to protect the information and not use or disclose it in any manner other than under our direction. We do not share your personal information with any third parties for them to use for a commercial or marketing purpose.
We may also share your personal information as we believe to be appropriate and lawful in the following circumstances: (i) when required by applicable law, including laws outside your country of residence; (ii) to comply with legal process (iii) to respond to requests from public and government authorities; (iv) to enforce the terms and conditions for use of the 3ie websites, including this Policy; (v) to protect and defend our rights and property; (vi) to protect the interests of 3ie or others; and (vii) to permit us to pursue available remedies or limit the damages that we may sustain. We have no obligation to notify you of such disclosures, except as required by applicable law.
5. What If you don't want to share your information?
Registering on our site is optional. If you choose not to register or provide personal information, you can still use 3ie's website. However, you will not be able to receive email newsletters or other updates if you don’t register. If you would like to opt-out of our email updates, please reply using ‘unsubscribe’ to the message. Our team will ensure that your email address is taken off our list as early as possible.
6. Links to other websites
Our website may contain links to other websites of interest and relevant to our work. However, once you have used these links to leave our site, you should note that we do not have any control over the other websites that do not fall within the www.3ieimpact.org domain name. Therefore, we cannot be responsible for the protection and privacy of any information you provide when visiting such sites and this privacy statement does not govern such sites. You should exercise caution and look at the privacy statement applicable to the website in question.
7. Security and protection of your data
3ie employs a range of technologies to protect the information maintained on our systems from loss, misuse, unauthorised access or disclosure, alteration or destruction.
We will store your personal data until it is no longer needed to fulfil the purpose(s) for which it was collected or as otherwise required or permitted by law. After such time, we will either delete or anonymize your personal data or, if this is not possible, we will securely store your personal data and isolate it from any further use until deletion is possible. We may dispose of any data in our discretion without notice, subject to applicable law. We will aim to keep your contact information up-to-date and if we become aware that it is out of date and cannot be updated we may at that time delete your data. At any stage if you wish to modify your information after you register yourself for 3ie updates, please write to us directly at firstname.lastname@example.org with a clear subject line.
8. How does the European Union’s new General Data Protection Regulation (GDPR) affect you?
GDPR is a new data protection and privacy regulation that applies to organisations located within the European Union (EU) as well as some that are outside the EU that offer goods or services or monitor the behavior of persons in the EU and process the personal data of those persons in connection with such activities. If you are located in the EU, in adherence to this law, we must seek your consent to ensure that you continue to be a part of our mailing lists, and we will not send you further email updates unless you opt in to receive them by joining our general mailing list by clicking here.
9. How to contact us