Contracts and Pricing Consultant, 3ie

Posted on: 05 May 2022 Deadline: 31 May 2022 (Ongoing)

Background

The International Initiative for Impact Evaluation (3ie) promotes evidence-informed equitable, inclusive, and sustainable development. We support the generation and effective use of high-quality evidence to inform decision-making and improve the lives of people living in poverty in low- and middle-income countries. We provide guidance and support to produce, synthesize and quality-assure evidence of what works, for whom, how, why, and at what cost. 3ie is registered as a non-governmental organization in the United States. It has offices in New Delhi, London, and Washington, DC.

3ie is looking for a Contracts and Pricing Consultant to be engaged out of our Washington DC office. The person will work remotely, though may be expected to meet in person with other staff from time to time. They will maintain core hours conducive to working with 3ie’s Delhi and London offices, and staff in California.

Summary

As we implement our 2021-2023 Strategy, we are looking for a Contracts and Pricing Consultant to support our project and business development teams by providing cradle-to-grave contracts and pricing support and enabling us to be compliant with our funders while maintaining financial sustainability. The ideal candidate has a fundamental understanding of risks and compliance in the international development sector, is creative in finding solutions, and shares our passion to support the generation and use of high-quality evidence in low and middle-income countries.

Key responsibilities

The Contracts and Pricing Consultant will report directly to the Business Development & Strategy Specialist, with a matrixed reporting relationship to the Director of the Washington Office and the Director of Finance, and will be responsible for a variety of tasks outlined below.

Contractual and financial compliance

  • Provide guidance to project teams for post-award administration of prime contracts, subcontracts, sub-task orders, purchase orders, and cooperative agreements, including, but not limited to, modifications, realignments, and interpretation of terms and conditions and client/donor regulations
  • Participate in award start-up and close-out planning, audit processes, providing guidance on and interpretation of applicable contractual and regulatory requirements
  • Review budget realignments/modifications to ensure compliance with existing terms and conditions, 3ie policies, and client’s cost principles
  • Advise project teams for procurement of goods and services through different contractual mechanism terms and conditions
  • Review and or clear draft subcontracts, task orders, amendments, services agreements, grants and independent contractors’ agreements and address contract/agreements/subcontract-related issues
  • Participate in the business development proposal process, assisting with the interpretation of compliance-related requirements in application/proposal packages and reviewing teaming agreements
  • Review technical proposal and cost applications/proposals for compliance with donor/client requirements and 3ie policies
  • Review subawards and grant manuals prior to issuance for compliance with donor regulations and 3ie policies and provide subaward management guidance as needed throughout the life of the program
  • File administrative and compliance reports as required by contract terms and conditions
  • Prepare and submit correspondence to the client for approvals, waivers, funding notifications, modification requests, etc
  • Review budget realignments for contract modifications

Pricing

  • Review funder solicitations, participate in the development of questions to be submitted, as well as the budget strategy for proposals
  • Develop and peer-review budgets and full cost/price proposals for submission to funders
  • Develop full budget notes for cost/price proposals
  • Serve as the point of contact with partner/subcontractor organizations for collection and negotiation of cost proposal/budget elements
  • Prepare administrative components of proposals, including standard forms, certifications, cost-share documentation, subcontractor documentation, etc
  • Review subcontractor budgets and assist in negotiations with them
  • Ensure partners’ budgets and cost proposal documentation are compliant with donor and solicitation requirements
  • Determine optimal subcontract type depending on subcontractor capacity
  • Develop pricing standards, toolkits, job aids, strategies, analytical measures, and best practices wherever applicable and integrate the same throughout the organization. Socialize and train the usage of tools and templates by incorporating them into all costing and pricing strategies and the respective correlation to the technical proposals
  • Evaluate and improve the existing pricing templates, cost proposal packages (including basis of estimates), to adjust the pricing approach to different types of contract and award types (e.g., firm fixed price [FFP], cost-reimbursable contracts [CPFF], time and materials contracts [T&M]) and funders)
  • Establish estimating techniques and pricing intelligence database for financial forecasts and future pricing strategy purposes. Analyze data from wins and losses to develop a competitor database to enhance competitiveness on future bids
  • Lead intelligence research on the pricing environment/industry for trends and deviations from the norm and communicate notable findings with recommendations to the Senior Management Team (SMT)

Qualifications and skills

Education and work experience

  • Bachelor’s degree required; master’s degree in relevant field preferred
  • Five to seven years of relevant and progressive experience, preferably at an international development organization in an award/contract management or compliance capacity; master’s degree may be considered in lieu of lesser work experience
  • At least three years’ USAID/US Government contracts administration experience or similar years of experience working on USAID projects; Courses in government contracts or government contract management may be considered in lieu of work experience
  • At least one year of relevant strategic pricing and cost analysis experience required
  • Knowledge of Federal Acquisition Regulations (FAR), AIDAR and ADS; 2 CFR 200/600/700
  • Working knowledge of CPFF, T&M, FFP, and IDIQ/framework contracts and their respective budgets
  • Experience with other bilateral or multilateral donors, such as FCDO, GIZ, UN agencies, and foundations is preferred
  • Experience developing and delivering participatory training on regulations and policies is preferred

Skills

  • Demonstrated understanding of federal compliance requirements, and evidence of experience in the design, development, or enhancement of compliant policies, procedures, and training documents
  • Demonstrated understanding of federal pricing and cost analysis theory, concepts and principles
  • Ability to generate and ensure cost strategies and budget models are responsive to specific requirements of request for proposal/applications
  • Demonstrated ability to negotiate and communicate with colleagues and external parties in a professional and succinct manner
  • Meticulous attention to detail, as well as outstanding critical thinking and problem-solving skills
  • Demonstrated ability to generate proactive solutions, handle multiple tasks simultaneously and remain calm under pressure
  • Ability to communicate clearly, both verbally and in writing, and interpret policies and regulations to provide clear guidance

Eligibility

3ie is an equal-opportunity employer committed to equality and diversity. We do not discriminate based on sex, age, religion, ethnicity, caste, sexual orientation or for being differently abled. We particularly encourage ethnic minorities and differently-abled persons to apply.

Terms of employment

Candidates should be available to start work at the earliest. An hourly or daily rate will be negotiated. Our policies and procedures reflect our commitment to safeguarding children and vulnerable adults from abuse. We follow a zero-tolerance policy for any form of bullying or harassment in the workplace.

How to apply

Please apply by e-mail to wojobs@3ieimpact.org and mention ‘Contracts and Pricing Consultant’ in the subject line.

The application must provide, at a minimum*, the following information:

  • A cover letter, not exceeding one page, highlighting your qualifications and experience relevant to the terms of reference and the source from which you heard about this position
  • Curriculum vitae (not to exceed two pages)

*Incomplete applications will not be considered

Short-listed applicants should expect to:

  • Provide contact information of three professional references

The application deadline is 31 May 2022. Due to the urgency to fill this role, applications will be reviewed, and shortlisted candidates interviewed on a rolling basis. 3ie reserves the right to close this advert before the above-mentioned closing date if sufficient applications are received. Similarly, 3ie reserves the right to leave the position posted to generate a pipeline of contracts and pricing consultants.

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