Contracts and Pricing Specialist, Washington, DC

Posted on: 17 September 2021 Deadline: 21 October 2021

Background

The International Initiative for Impact Evaluation (3ie) promotes evidence-informed equitable, inclusive and sustainable development. We support the generation and effective use of high-quality evidence to inform decision-making and improve the lives of people living in poverty in low- and middle-income countries. We provide guidance and support to produce, synthesise and quality assure evidence of what works, for whom, how, why and at what cost. 3ie is registered as a non- governmental organization in the United States. It has offices in New Delhi, London and Washington, DC.

3ie seeks a Contracts and Pricing Specialist to be hired out of 3ie’s Washington DC office. The person will work remotely, though will be expected to meet with other staff in person from time to time. S/he will maintain core hours conducive to working also with 3ie’s Delhi and London offices.

Summary

As we implement our 2021-2023 Strategy, we are looking for a Contracts and Pricing Specialist to support our project and business development teams by providing cradle-to-grave contracts and pricing support, and enabling us to be compliant with our funders while maintaining financial sustainability. The ideal candidate has a fundamental understanding of risk and compliance in the international development sector, is creative in finding solutions, and shares our desire to support the generation and use of high-quality evidence in low and middle-income countries.

Key responsibilities

The Contracts and Pricing Specialist will report directly to the Director of the Washington Office, with a matrixed reporting relationship to the Director of Finance and will be responsible for a variety of tasks outlined below.

Contractual and financial compliance

  • Provide guidance to project teams for post-award administration of prime contracts, subcontracts, sub-task orders, purchase orders, and cooperative agreements, including, but not limited to modifications, realignments, and interpretation of terms and conditions and client/donor regulations.
  • Participate in award start-up and close-out planning, audit processes, providing guidance on and interpretation of applicable contractual and regulatory requirements.
  • Review budget realignments/modifications to ensure compliance with existing terms and conditions, 3ie policies, and client’s cost principles.
  • Advise project teams for procurement of goods and services through different contractual mechanism terms and conditions.
  • Review and or clear draft subcontracts, task orders, amendments, services agreements, grants and independent contractors’ agreements and address contract/agreements/subcontract-related issues.
  • Participate in the business development proposal process, assisting with the interpretation of compliance-related requirements in application/proposal packages and reviewing teaming agreements.
  • Review technical proposal and cost applications/proposals for compliance with donor/client requirements and 3ie policies. 
  • Review subawards and grant manuals prior to issuance for compliance with donor regulations and 3ie policies, and provide subaward management guidance as needed throughout the life of the program.
  • File administrative and compliance reports as required by contract terms and conditions. • Prepare and submit correspondence to the client for approvals, waivers, funding notifications, modification requests, etc.
  • Review budget realignments for contract modifications.

Pricing

  • Review funder solicitations, participate in the development of questions to be submitted, as well as the budget strategy for proposals.
  • Develop and peer review budgets and full cost/price proposals for submission to funders. 
  • Develop full budget notes for cost/price proposals.
  • Serve as the point of contact with partner/subcontractor organizations for collection and negotiation of cost proposal/budget elements. 
  • Prepare administrative components of proposals, including standard forms, certifications, cost share documentation, subcontractor documentation, etc.
  • Review subcontractor budgets and assist in negotiations with them.
  • Ensure partners’ budgets and cost proposal documentation are compliant with donor and solicitation requirements.
  • Determine optimal subcontract type depending on subcontractor capacity.
  • Develop pricing standards, toolkits, job aids, strategies, analytical measures and best practices wherever applicable and integrate the same throughout the organization. Socialize and train the usage of tools and templates by incorporating them into all costing and pricing strategies and the respective correlation to the technical proposals. 
  • Evaluate and improve the existing pricing templates, cost proposal packages (including basis of estimates), to adjust the pricing approach to different types of contract and award types (e.g., firm fixed price [FFP], cost-reimbursable contracts [CPFF], time and materials contracts [T&M]) and funders).
  • Establish estimating techniques and pricing intelligence database for financial forecasts and future pricing strategy purposes. Analyze data from wins and losses to develop a competitor database to enhance competitiveness on future bids.
  • Lead intelligence research on the pricing environment/industry for trends and deviations from the norm and communicate notable findings with recommendations to the Senior Management Team (SMT).

Qualifications and skills

Education and work experience

  • Bachelor’s degree required; Master’s degree in relevant field preferred;
  • Five to seven years of relevant and progressive experience, preferably at international development organization in an award/contract management or compliance capacity; Master’s degree may be considered in lieu of lesser work experience; 
  • At least three years’ USAID contracts administration experience or similar years of experience working on USAID projects; Courses in government contracts or government contract management may be considered in lieu of work experience; • At least one year of relevant strategic pricing and cost analysis experience required;
  • Knowledge of Federal Acquisition Regulations (FAR), AIDAR and ADS; 2 CFR 200/600/700; 
  • Working knowledge of CPFF, T&M, FFP, and IDIQ/framework contracts and their respective budgets;
  • Experience with other bilateral or multilateral donors, such as FCDO, GIZ, UN agencies, and foundations is preferred;
  • Experience developing and delivering participatory training on regulations and policies is preferred.

Skills

  • Demonstrated understanding of federal compliance requirements, and evidence of experience in the design, development or enhancement of compliant policies, procedures, and training documents; 
  • Demonstrated understanding of federal pricing and cost analysis theory, concepts and principles. 
  • Ability to generate and ensure cost strategies and budget models are responsive to specific requirements of request for proposal/applications; 
  • Demonstrated ability to negotiate and communicate with colleagues and external parties in a professional and succinct manner; 
  • Meticulous attention to detail, as well as outstanding critical thinking and problem solving skills; 
  • Demonstrated ability to generate proactive solutions, handle multiple tasks simultaneously and remain calm under pressure; 
  • Ability to communicate clearly, both verbally and in writing, and interpret policies and regulations to provide clear guidance.

Eligibility

The successful candidate must have the ability to work legally in the U.S without any sponsorship. 3ie is an equal-opportunity employer committed to equality and diversity. We do not discriminate based on sex, age, religion, ethnicity, caste, sexual orientation or for being differently abled. We particularly encourage ethnic minorities and differently-abled persons to apply.

Terms of employment

Candidates should be available to start work at the earliest. 3ie offers competitive remuneration based on experience and qualifications. Our policies and procedures reflect our commitment to safeguarding children and vulnerable adults from abuse. We follow a zero-tolerance policy for any form of bullying or harassment in the workplace.

How to apply

Please apply by e-mail to jobs@3ieimpact.org mentioning ‘Contracts and Pricing Specialist’ in the subject line.

The application must provide at a minimum*, the following information:

  • A cover letter, not exceeding one page, highlighting your qualification, experience relevant to the terms of reference and confirmation of legal authorization to work based at the Washington Office.
  • Curriculum vitae (not to exceed two pages).

*Incomplete applications will not be considered

Short-listed applicants should expect to:

  • Provide contact information of three professional references.

The application deadline is 21 October 2021. Due to the urgency to fill this role, applications will be reviewed, and shortlisted candidates interviewed on a rolling basis. 3ie reserves the right to close this advert before the above-mentioned closing date if sufficient applications are received.

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